CenturyLink Administrative Assistant 4 in Broomfield, Colorado

CenturyLink (NYSE: CTL) at http://www.centurylink.com is a global communications and IT services company focused on connecting its customers to the power of the digital world. CenturyLink offers network and data systems management, big data analytics, managed security services, hosting, cloud, and IT consulting services. The company provides broadband, voice, video, advanced data and managed network services over a robust 265,000-route-mile U.S. fiber network and a 360,000-route-mile international transport network. Visit CenturyLink at http://www.centurylink.com/ for more information.

Job Summary

Reporting directly to the Chief Information Officer, the Executive Assistant provides comprehensive executive support and serves as the point of contact for internal and external stakeholders on all matters pertaining to the CIO’s organization. Acting on own initiative, performs advanced administrative support for executive level managers. Utilizes a thorough knowledge of the business and/or organization. Assignments generally involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines.

Job Description

  • Performs professional administrative support directly for the CIO of a multi-billion dollar organization, in a fast-paced, demanding environment

  • Schedules, guides and manages the key engagements of the CIO

  • Handles highly confidential details for sensitive and critical matters including but not limited to email management, performance data, contracts, etc.

  • Drafts, proofs, and prepares correspondence on behalf of executive

  • Arranges internal and external meetings to include all meeting preparations, such as tracking responses to meeting requests, preparing and distributing meeting materials, arranging all technology including web and video conferencing, liaison with outside parties to manage appointments and meetings outside the office

  • Assists in the preparation of agendas, presentations, and correspondence for leadership meetings, employee meetings, and other activities as needed

  • Provides friendly and professional office atmosphere, handling in-person, telephone and written communications, and resolves routine and non-routine inquiries

  • Responsible for complex and detailed travel arrangements for executive and other team members including on-site and off-site meeting venues, and any other travel needs

  • Professional daily contact with C-suite executives and their administrative staff

  • Accurately and efficiently conducts normal administrative tasks such as maintaining CIO’s calendar, processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment

Qualifications

  • Bachelors degree or equivalent is preferred but not required.

  • 2-4 years’ experience working with or supporting a senior executive, or equivalent experience

  • Proven ability to succeed in a demanding, fast-paced, high-volume environment, maintaining a strong sense of urgency

  • Effective organizational skills with focus on confidentiality, accuracy and attention to detail

  • Excellent verbal and written communication skills

  • Ability to anticipate and proactively resolve potential issues

  • Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations

  • Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.

  • Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.

  • Schedule flexibility to work outside of routine hours

  • Able to travel 25% and on occasion up to 50% per month

Alternate Location: US-Colorado-Broomfield; US-Louisiana-Monroe

Requisition # : 199831

This job may require successful completion of an online assessment. A brief description of the assessments can be viewed on our website at http://find.centurylink.jobs/testguides/

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.